Effective Date: July 24, 2025

1. Introduction

Welcome to Clean Water Coalition Inc. (“we,” “us,” “our”). We are committed to protecting the privacy and security of our volunteers, donors, and website visitors. This Privacy Policy explains how we collect, use, share, and protect your personal information when you visit our website [Your Website URL], volunteer for an event, make a donation, or otherwise interact with us.

By using our services, you agree to the collection and use of information in accordance with this policy.

2. Information We Collect

We collect information to support our mission of organizing river cleanups and protecting Florida’s waterways. We collect this information in the following ways:

A. Information You Provide to Us Directly:

• Volunteer Information: When you sign up to volunteer for a cleanup event, we may collect your name, email address, phone number, and emergency contact information.
• Donation Information: When you make a donation, we collect information necessary to process the transaction, such as your name, email address, and billing information. Please note that we use a secure third-party payment processor (e.g., PayPal, Stripe, GiveButter) to handle these transactions. We do not store your full credit card or bank account information on our servers.
• Mailing List & Communication: When you subscribe to our newsletter or contact us through a form on our website, we collect your name and email address so we can send you updates and respond to your inquiries.

B. Information We Collect Automatically:

• Usage Data & Cookies: Like most websites, we may automatically collect certain information when you visit our site. This may include your IP address, browser type, operating system, the pages you view, and the dates/times of your visits. We use cookies and similar tracking technologies to help us understand how our community uses our site and to improve your experience. You can control the use of cookies at the individual browser level.

3. How We Use Your Information

We use the information we collect for the following purposes:

• To Fulfill Our Mission: To organize cleanup events, coordinate with volunteers, and communicate essential event details.
• To Process Transactions: To process your donations and send you receipts and acknowledgments.
• To Communicate With You: To send you newsletters, updates about our work, thank you notes, and information about future events or fundraising campaigns.
• To Improve Our Services: To analyze website traffic and user behavior to improve our website and outreach efforts.
• For Safety and Legal Compliance: To maintain records as required by law and to ensure the safety of our volunteers during events.

4. How We Share Your Information

Your trust is paramount. We are committed to not selling or renting your personal information to third parties. We will only share your information in the following limited circumstances:

• With Service Providers: We may share information with trusted third-party vendors who perform services on our behalf, such as payment processors, email marketing providers (e.g., Mailchimp), and website hosting services. These providers are contractually obligated to protect your data and use it only for the purposes we specify.
• As Required by Law: We may disclose your information if required to do so by law or in response to a valid request by a public authority (e.g., a court or government agency).
• To Protect Our Rights: We may disclose information where we believe it is necessary to protect the rights, property, or safety of our organization, our volunteers, or the public.

5. Data Security

We take reasonable and appropriate measures to protect your personal information from loss, misuse, and unauthorized access or disclosure. We use secure socket layer (SSL) technology to encrypt data transmission on our website. However, please remember that no method of transmission over the Internet or method of electronic storage is 100% secure.

6. Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy, or as required by applicable laws (for example, to maintain records of donations for tax purposes).

7. Your Rights and Choices

You have rights and choices regarding your personal information:

• Opt-Out: You may opt out of receiving our marketing emails or newsletters at any time by clicking the “unsubscribe” link at the bottom of a message.
• Access and Update: If you would like to review or update the personal information we have on file for you, please contact us.
• Cookies: Most web browsers are set to accept cookies by default. You can usually choose to set your browser to remove or reject browser cookies.

8. Children’s Privacy

Our services are not directed to individuals under the age of 13. We do not knowingly collect personally identifiable information from children under 13. If we become aware that we have collected personal data from a child under 13 without verification of parental consent, we will take steps to remove that information from our servers.

9. Links to Other Websites

Our website may contain links to other websites that are not operated by us. If you click on a third-party link, you will be directed to that third party’s site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content or practices of any third-party sites.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the “Effective Date” at the top. We encourage you to review this policy periodically for any changes.

11. Contact Us

If you have any questions about this Privacy Policy, please contact us:

• By Email: support@cleanwatercoalition.org